Scheduling Preferences

Your Townie can already schedule your meetings — it reads your calendar, coordinates with the other people, and books the time. Scheduling Preferences is where you tell it how you like that time handled.

Like every good assistant, your Townie does its best work when it knows how you like your days to run: that your mornings are for deep work, that your recurring 1:1s stay on the same afternoon, that you’d rather take walking calls after 3pm. Set your standing rules once, and your Townie uses them every time it proposes, books, or reschedules a meeting.

Here’s what each setting controls — and what it changes.

Working hours

Set the hours you’re open to meetings — a standard day like 9 to 5, plus any different hours for specific days.

What changes: Town keeps its proposals inside these hours, so early-morning and evening slots stop showing up. By default this is a strong preference — Town only steps outside when there’s genuinely no other option, and tells you when it does. Make it a firm limit and Town won’t cross it at all.

Buffers & minimum notice

Two guards against a jammed, no-warning calendar.

Buffer — padding around your meetings (say 15 minutes) so calls don’t butt right up against each other. Town prefers times that keep your buffer intact, and when it has to offer one that eats into it, it flags the trade-off instead of quietly booking it.
Minimum notice — the least lead time before a meeting can be booked (a couple of hours, or a full day). Town won’t offer anything sooner, so no one grabs the next open slot on your calendar out of the blue.

Daily limits & back-to-back breaks

Daily limit — a cap on how many hours of meetings can land in one day. This is a hard stop: once a day hits the cap, Town stops offering that day and moves the meeting to a lighter one.
Back-to-back breaks — after a set stretch of meetings in a row (2 or 3 hours), Town starts looking for a break. This one’s a preference, not a wall — Town ranks a slot lower when it would push you past that stretch and names the trade-off, rather than refusing it outright.

How your days are shaped

Choose the shape of your week. Town can consolidate meetings onto days that already have some — keeping your other days clear — or spread them across lighter days so no single day gets heavy. Same meetings, different rhythm: pick the one that matches how you focus.

Recurring rules (lunch, focus, no-meeting days)

Standing blocks that repeat every week, so you don’t have to defend them one invite at a time.

Lunch — hold a window (like 12 to 1) and Town stops offering it.
No-meeting days — keep a day clear (say Fridays) for deep work.
Focus & preferred windows — point your recurring syncs and 1:1s at the times you actually like, like weekday afternoons.

By default these are strong preferences Town schedules around. Mark one as firm and Town won’t book over it at all.

Proposed time options

This shapes the scheduling emails Town sends on your behalf — how it offers times to the other person. Set how many options to include and whether they should land on different days, and every proposal goes out that way. Ask for two options on different days with your meeting link, and that’s exactly what your Townie sends, every time.

Default conferencing

Your go-to meeting link — Zoom, Google Meet, or your own. Town attaches it to the times it proposes and the meetings it books, so you’re never adding it by hand.

Notes

A free-text box for anything that doesn’t fit a field — “avoid school pickup,” “no calls right after lunch,” “keep mornings light.” Town reads your notes and applies them with judgment when it’s choosing times. They’re guidance rather than hard rules, so they shape the call instead of locking it.

Set it once; Town uses it everywhere it schedules.

Review or change your preferences anytime at town.com/settings/scheduling .