Standing 1:1 Prep Doc

The Standing 1:1 Prep Doc is a routine your Townie AI assistant runs before each recurring 1:1 on your calendar: it identifies who the meeting is with, then reads your last 1:1's open items, their recent emails and messages, and anything waiting on your decision. A short running prep doc lands in your inbox a couple of hours before the meeting — and is never shared with the other person.

To: your Townie

Subject: Create me a Standing 1:1 Prep Doc routine

Build me a routine that has a ready-to-go 1:1 doc waiting for me before each of my standing 1:1s, so I walk in prepared without prepping.

Trigger it off my calendar — before each recurring 1:1 starts (a couple of hours ahead is ideal).

When it fires:
- Identify who the 1:1 is with.
- Pull together a short prep doc: open items or action items from our last 1:1, anything they've emailed or messaged me about recently, decisions or approvals they're waiting on, and topics I flagged to raise with them.
- Leave room for talking points I want to add.

Details that matter to me:
- These are recurring 1:1s with the same people — carry forward what was open last time so it's a running thread, not a blank page each week.
- Keep it tight and skimmable — this is a working doc, not a report.
- Pull from the email, messages, and notes I already have; don't make me feed it anything.

Output: a short 1:1 prep doc, delivered to my email before the meeting (and saved so I can edit it).

My default: draft it and leave it for me — never send or share the doc with the other person; it's just for me.

Before you build this, tailor it to the integrations I actually use and what you already know about me. Don't take the above at face value — ask me the critical questions that make it stronger: which tools and integrations to use, what the output should look like, and how much autonomy you should have (what to do on your own vs. check with me first).

Sent when you sign up — works as-is, or edit anything.

Get started with this routine

The doc is for your eyes only — never shared.

See it work: prepared without prepping

Draft my 1:1 doc before every standing meeting

How this routine works

Works with

It runs off your calendar
A couple of hours before each recurring 1:1, your Townie sees who's on the invite and starts assembling — one doc per person, every week.
It reads what you already have
Last meeting's open items, their recent emails and messages to you, and any decisions or approvals they're waiting on — carried forward as a running thread, never a blank page.
You get a working doc, not a report
A tight, skimmable prep doc in your inbox, saved so you can add talking points before you walk in. It stays yours — the other person never sees it.

Standing 1:1 Prep Doc FAQ

It's a routine your Townie AI assistant runs before each recurring 1:1 on your calendar: it works out who the meeting is with, pulls the open items from your last 1:1, anything they've emailed or messaged you about since, and whatever is waiting on your decision — then delivers a short prep doc a couple of hours ahead. Sending the message on this page is how you set it up.

No — the doc is drafted for you and never sent or shared; that's the routine's standing rule. Town only reads the accounts you connect, scoped to your access. Read more in our security overview.

Your calendar to spot the recurring 1:1s, your email and messages for what each person has raised, and a docs tool if you want the doc saved somewhere editable. It builds from what you already have — there's nothing to feed it.

Flag them as they occur to you — forward an email or tell your assistant 'raise this with Maya next week' — and they'll be waiting in the right doc. Each doc also leaves room for the talking points you add on the day.