Principal Commitment Sweep

The Principal Commitment Sweep is a routine your Townie AI assistant runs at the end of each week: it reads the week's meeting notes for commitments made — yours and the ones made to your principal — cross-references your sent mail to drop what's already handled, and ranks the open loops by how overdue they are and who they're owed to.

To: your Townie

Subject: Create me a Principal Commitment Sweep routine

Build me a routine that makes sure I never let a commitment slip - mine or one made to my principal - by sweeping the week for open loops nobody closed.

Run it once a week, end of week (Friday afternoon works).

When it runs:
- Go through this week's meetings (notes/transcripts) and pull every commitment that was made - who owes what to whom, and by when.
- Cross-reference my sent email so anything I've already followed through on drops off the list. Only keep the loops that are genuinely still open.
- Rank what's left by how overdue it is and how much the relationship matters - a promise to a board member or a key partner outranks an internal nice-to-have.
- Cover the whole office of the CEO, not just my own inbox: commitments I personally made, and commitments made to my principal that I'm responsible for chasing.

Give me a clean read-and-report list, most urgent at the top: the commitment, who it's to, how overdue, and where it came from. No action needed from you beyond the list - I'll decide what to chase.

Worth getting right: don't count a loop as closed unless the sent mail actually proves it; and when you're unsure whether something's a real commitment or just talk, keep it in and flag it rather than dropping it.

My default: this one just reports to me - run it fully on your own, don't send anything externally.

Before you build this, tailor it to the integrations I actually use and what you already know about me. Don't take the above at face value - ask me the critical questions that make it stronger: which tools and integrations to use, what the output should look like, and how much autonomy you should have (what to do on your own vs. check with me first).

Sent when you sign up — works as-is, or edit anything.

Get started with this routine

It reports to you — nothing is sent on your behalf.

See it work: Friday's sweep of the week's open loops

Never let a commitment to my principal slip

How this routine works

Works with

It runs at the end of each week
Friday afternoon, before this week's open loops become Monday's surprises.
It reads the whole office of the CEO
Every commitment in the week's meeting notes — the ones you made and the ones made to your principal that you're responsible for chasing — checked against your sent mail.
You get a ranked list, nothing more
The commitment, who it's to, how overdue, and where it came from — most urgent first. A loop only counts as closed when your sent mail proves it.

Principal Commitment Sweep FAQ

It's a routine your Townie AI assistant runs at the end of each week: it pulls every commitment from the week's meeting notes — yours and the ones made to your principal — cross-references your sent mail to drop what's already handled, and hands you the open loops ranked by urgency and who they're owed to. You set it up once by describing it; the message on this page is that description.

No — this routine is read-and-report only. It reads your connected accounts, builds the list, and leaves the chasing to you; nothing is sent externally on your behalf. Read more in our security overview.

Your calendar to find the week's meetings, the meeting notes or transcripts behind them, and your sent mail to verify follow-through. That's the whole footprint — no new system to maintain.

Two things: how overdue the loop is, and how much the relationship matters — a promise to a board member or key partner outranks an internal nice-to-have. When it's unsure whether something was a real commitment, it keeps it in and flags it rather than dropping it.