Month-End Close Tracker

The Month-End Close Tracker is a routine your Townie AI assistant runs daily through your close window: it works your close checklist, cross-checks email for numbers that landed but aren't recorded, keeps a living status doc of what's open and who owns it, and drafts the chase messages — escalating as the deadline nears.

To: your Townie

Subject: Create me a Month-End Close Tracker routine

Build me a routine that gets me ready to close the books on time by hunting down everything that's still missing — and chasing the people who owe it — before the deadline.

Run it on a schedule during my close window (e.g. daily from a few business days before close through the close date), and let me kick it off on demand.

When it runs:
- Work from my close checklist or system of record and figure out what's still open: unbooked invoices, missing accruals, deferred-revenue schedules, prepaid amortization, unsubmitted expenses or receipts, open bank-rec items, and journal entries owed.
- Cross-check my inbox and messages for invoices or numbers that have landed but aren't recorded yet, so I catch the "it's sitting in email" items.
- Keep a living close-status doc — what's done, what's open, who owns each open item, and days until close — updated every run.
- Draft the chase messages to each owner (AP, department heads, vendors), scaled to urgency as the deadline nears, and hold them for me.

A few things that matter here:
- A slip means a late or reopened close, so err toward flagging a maybe-missing item rather than assuming it's handled.
- Only mark something received if I can actually see it — don't infer it from silence.
- Rank open items by what blocks the close soonest and by dollar materiality.

Output: a living close-status doc plus a short recap of what's still open and who I'm waiting on, with the chase drafts ready to go.

My default: do the scanning, the doc, and the draft chases on your own, but check with me before sending anything to a vendor or anyone external.

Before you build this, tailor it to the integrations I actually use and what you already know about me. Don't take the above at face value — ask me the critical questions that make it stronger: which tools and integrations to use, what the output should look like, and how much autonomy you should have (what to do on your own vs. check with me first).

Sent when you sign up — works as-is, or edit anything.

1,958 / 2,000

Get started with this routine

Chases to vendors wait for your sign-off.

See it work: three days to close, nothing hiding in email

Chase down what's missing before the books close

Open items ranked by what blocks the close soonest.

How this routine works

Works with

It runs daily through the close window
From a few business days before close through the close date — plus on demand when you want a fresh read before a standup.
It finds what's actually missing
Your close checklist cross-checked against your inbox and messages — unbooked invoices, missing accruals, unsubmitted receipts, open recs — ranked by what blocks the close soonest and by dollar size. Nothing is marked received on silence.
You get the doc and the chases
A living close-status doc — done, open, owner, days to close — plus chase drafts for every owner, firmer as the deadline nears. Anything to a vendor waits for you.

Month-End Close Tracker FAQ

It's a routine your Townie AI assistant runs daily during your close window: it works through your close checklist to find what's still open — unbooked invoices, missing accruals, receipts, open bank-rec items — cross-checks your email for numbers that landed but aren't recorded, keeps a living close-status doc, and drafts chase messages to each owner.

Internal chases can go out on their own if you choose; anything to a vendor or outside your team is held for your sign-off by default. You set the line, and access stays scoped to what you connect — see our security overview.

Conservatively. An item only counts as received when it can actually be seen — booked in the system or sitting in the doc — never inferred from silence. A maybe-missing item gets flagged rather than assumed handled, because a slip means a late or reopened close.

Your close checklist wherever it lives — a spreadsheet works — plus your email, and optionally your team chat for chasing owners where they actually respond. It follows your checklist's structure: your item names, your owners, your deadline.