Billable Hours Recap
The Billable Hours Recap is a routine your Townie AI assistant runs at the end of each week: it reconstructs your billable time by client from your calendar, email, and documents, shows the meeting, thread, or file behind each block, and flags work that looks unlogged — every number labeled an estimate for your review.
See it work: the week's hours, accounted for
Find the billable hours I almost left on the table
Every block of time comes with its evidence.
How this routine works
Google Calendar
Google Sheets
Gmail
Outlook
Granola
Zoom
QuickBooks
AirtableIt runs before you invoice
End of week, while the work is still fresh enough to confirm — not at month end, from memory.
It reconstructs from the record
Your calendar, email threads, and document activity, grouped by client — with the evidence behind each block of time so you can sanity-check every entry.
You confirm the hours
Everything is labeled an estimate and held for your review. It never generates or sends an invoice — it just makes sure you bill for the work you actually did.
Billable Hours Recap FAQ
It's a routine your Townie AI assistant runs at the end of each week: it reconstructs your billable time by client from your calendar, email, and documents, shows the evidence behind each block of time, and flags anything that looks like unlogged billable work — all as estimates for you to confirm before you invoice. You set it up once by describing it; the message on this page is that description.
No. This routine is read-only: it reconstructs and reports, and takes no billing action on your behalf. It reads only the accounts you connect. Read more in our security overview.
From the record: a meeting's calendar length, the back-and-forth on an email thread, the edit history on a document. Every entry shows its source so you can sanity-check it, and every number is labeled an estimate — you confirm the final hours.
Your calendar and email at minimum, plus wherever your working documents live. A Google Sheet makes a good home for the recap if you want it somewhere tangible each week.
Yes — tell your assistant which clients are on retainer, which internal work never bills, or that admin time under fifteen minutes should be ignored, and it updates the routine from that one message.
